Conduct Committee

The FirePony Creative Society Conduct Committee supports participant safety, community wellbeing, and accountability across FPCS-sponsored events and spaces.

The committee operates under the FirePony Creative Society Code of Conduct and is responsible for reviewing reports involving prohibited conduct, participant safety concerns, and behaviors that may negatively impact the community or event environment.

The Conduct Committee exists to help foster safer spaces while supporting fair, consistent, and respectful review processes.

What the Conduct Committee Handles

The Conduct Committee may review reports involving behaviors including, but not limited to:

• Consent violations
• Sexual misconduct
• Harassment or stalking
• Threats or violence
• Abuse of authority or leadership misconduct
• Retaliation
• Hate speech or discriminatory conduct
• Unsafe or reckless behavior
• Serious safety violations
• Patterns of harmful conduct impacting the community

The committee may also review credible reports of conduct occurring outside FPCS-sponsored events when that conduct may reasonably indicate a risk to participant safety or community wellbeing within FPCS spaces.

Reporting Concerns

Participants may submit incident reports through the FPCS Incident Report Form.

The Conduct Committee reviews reports and may:

• Gather additional information
• Conduct interviews when appropriate
• Assess participant safety concerns
• Recommend interim safety measures
• Recommend sanctions or participation restrictions when necessary

Submission of a report does not guarantee a specific outcome.

The committee will make reasonable efforts to protect participant privacy and limit disclosure of sensitive information to those with a legitimate operational need to know. Absolute confidentiality cannot be guaranteed.

Resources:

• Conduct Committee Overview
• Conduct Incident Policies & Process
• FPCS Incident Report Form
• Conduct Committee Investigatory Philosophy and Procedure
• Confidentiality Policy for Conduct Committee Members
• Code of Conduct
• Warning and Ban Policy

Committee Structure

The Conduct Committee is composed of volunteer community members appointed by the FirePony Creative Society Board of Directors.

The committee is led by a Chair who serves as the primary liaison between the Conduct Committee and the Board.

Committee members are expected to:

• Maintain confidentiality
• Participate in investigations and deliberations
• Follow established procedures and ethical standards
• Complete required training
• Commit time to committee responsibilities as needed
• Serve in a respectful, professional, and community-focused manner

Committee members serve fixed terms as determined by organizational policy.

Committee Responsibilities

The responsibilities of the Conduct Committee include:

• Reviewing incident reports
• Conducting investigations and risk assessments
• Making recommendations regarding sanctions or participation restrictions
• Maintaining documentation and procedural consistency
• Recommending updates to conduct policies and procedures
• Supporting safer event operations and community accountability practices

The Conduct Committee is not a criminal court, therapy provider, or mediation service.

Its primary role is community safety, risk assessment, and organizational accountability.

Joining the Conduct Committee

Community members interested in supporting community safety and accountability work may express interest in future committee service by contacting the Conduct Committee.

Please note that committee membership is limited and openings may not always be available.

Prospective members may be considered based on:

• Relevant experience or skills
• Ability to maintain confidentiality
• Emotional maturity and professionalism
• Capacity to engage respectfully with sensitive situations
• Ability to participate consistently in committee responsibilities

All committee members are required to complete onboarding and training prior to participating in conduct reviews.